Terms of Service — Short Version
A simple explanation of the rules for using SmartEduTech. This short version is based on previously approved product rules. Where applicable, the signed institutional agreement and detailed policies continue to govern. This draft is not yet live.
1.Company and service
SmartEduTech is a service of 4ASPIRANTS PRIVATE LIMITED. These terms cover the SmartEduTech education management platform, related mobile apps and available support services.
2.Acceptance
An institution agrees to the applicable terms when its authorized representative accepts the subscription or uses the service under the agreed arrangement. Individual users must follow their institution’s authorized access rules.
3.Available features
Features may include admissions, academic records, attendance, fees, staff management, documents, notifications, transport and AI tools. Availability depends on the subscribed package and released functionality.
4.Institution registration
Institutions request access and are activated after approval. The institution must ensure that the person accepting the agreement is properly authorized.
5.Accounts and passwords
Institution administrators create and manage accounts. Users must protect passwords, change temporary passwords when required, and must not share accounts. Access may be removed when a user is no longer authorized.
6.Permitted use
Use the platform lawfully and only for authorized educational or administrative work. Do not misuse personal information, attempt unauthorized access, upload harmful content, or disrupt the service.
7.Institution responsibilities
Each institution is responsible for the accuracy and lawful collection of its records, user permissions, applicable notices, required consents and retention of records it controls.
8.Privacy and confidentiality
SmartEduTech restricts access to institutional data according to permissions and agreements. Users must respect privacy and confidentiality, particularly for children and sensitive records.
9.Ownership of information and software
Institutions and other applicable rights holders retain rights in their records and uploaded content. 4ASPIRANTS PRIVATE LIMITED retains rights in the SmartEduTech software, branding and platform technology.
10.Document access and changes
Only authorized staff may upload or modify documents where permitted. Access, replacement and sensitive deletions follow roles, approvals and audit requirements.
11.Subscription and pricing
Plans may be based on student count, selected modules and negotiated terms. Unless the institution’s agreement specifies otherwise, subscriptions are billed quarterly in advance, with applicable taxes and invoices.
12.Late payments
Overdue payments may lead to reminders and a 15-day grace period before applicable service restrictions. Required institutional records remain subject to the agreed data protection and retention rules.
13.Cancellation
Institutions ordinarily provide 60 calendar days’ written cancellation notice. The effective cancellation date is determined under the agreed cancellation terms.
14.Refunds
Where an early-cancellation refund is approved, eligibility is generally based on complete unused subscription months after the effective cancellation date. Customized charges, other fees, agreements and applicable law may affect the result.
15.Data after cancellation
The ordinary lifecycle is 30 days for authorized data export, followed by 90 days of restricted retention. Eligible deletion follows, subject to lawful holds and accepted recovery requests. Eligible backup copies expire within 60 days after primary-data deletion.
16.AI, transport and notifications
AI results are assistive and may require human checking. Vehicle GPS is for authorized school transport use. Institutions must follow relevant consent, access and privacy rules for these features.
17.Maintenance, security and suspension
Service availability can be affected by maintenance or circumstances beyond reasonable control. Access may be restricted for serious security risks, misuse or contractual grounds, with records protected under applicable commitments.
18.Support and policy changes
Send support, billing, privacy, grievance and legal enquiries to 4aspirantsltd@gmail.com. We aim to give 15 days’ prior notice of material Terms changes where practicable, subject to urgent or legal requirements.
19.Law, disagreements and other agreements
Indian law governs, subject to mandatory legal protections. Parties should first attempt good-faith discussions for 30 days. Specific institutional agreements and separate policies may contain additional or overriding terms.
Staging copy: remove the noindex setting only after review, approved effective date, and deployment authorization.